FAQs Regarding 2021 COVID-19 Supplemental Paid Sick Leave and Timesheet Resubmission Instructions

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What time frame does this SPSL cover?

January 1, 2021 through September 30, 2021.

Is the 2021 balance added to what I had left from my 2020 supp sick leave?

The 2020 balance expired as of 12/31/2020. this is a new stand-alone balance that is good through 9/30/2021.

I received a 2021 supplemental sick leave balance, but I never received a 2020 supplemental sick leave balance. Was I supposed to?

The 2020 supplemental sick leave law only covered employees whose job duties required them to work on site. The 2021 law covers both on-site and teleworkers. For that reason, many employees are now covered under the 2021 law who were not covered under the 2020 law.

Can I use this to help my elderly parent get their COVID vaccine?

No, but you may use your available sick/family sick time, vacation, or unpaid time.

Can I use my SPSL for less than a full day?

Yes, you may use supplemental sick for partial days, in full or partial hours.

Can I use my SPSL for non-consecutive days?

Yes, you may use supplemental sick for intermittent days for qualifying reasons up to your available balance.

Who is considered a “family member” for supplement sick purposes?

According to the Employment Law Handbook, for purposes of the California sick leave law, a family member includes:

  •  a child, regardless of age or dependency status, including a biological child, adopted child, foster child, stepchild, legal ward, or a child to whom the employee stands in loco parentis;
  • a parent, including a biological parent, adoptive parent, foster parent, stepparent, or legal guardian of an employee or the employee’s spouse or registered domestic partner, or a person who stood in loco parentis when the employee was a minor child;
  • a spouse;
  • registered domestic partner;
  • a grandparent;
  • a grandchild;
  • a sibling.

I used all of my available supplemental sick balance for my own qualified reasons. Now I need to take time off to care for a family member who has been told to quarantine. Do I receive a new supplement sick accrual to use for this qualified reason?

No. You receive one bucket for all qualified reasons during the covered period. You may use available family sick, vacation, or unpaid time off if you have no remaining supplemental sick time. For information about other possible options, please contact our Wellness and Leaves Administrator.

Does being subject to a general stay-at-home order mean that a covered employee is “subject to a quarantine or isolation period related to COVID-19 as defined by an order or guidelines of the California Department of Public Health, the federal Centers for Disease Control and Prevention, or a local health officer with jurisdiction over the workplace”?

No. The order or guidelines must be specific to the covered employee’s circumstances. A general stay-at-home order would not count. For example, guidelines or an order of a local health officer that directs individuals who live with someone who has COVID-19 to quarantine themselves would satisfy the eligibility requirement for taking 2021 COVID-19 Supplemental Paid Sick Leave.

Can I use this if my child’s school is closed?

Only if you are unable to work (on site) or telework. However, we do offer remote work accommodations for which you may qualify. For further information, please visit the Workplace Accommodations page.

How do I request retroactive supplemental sick for a qualified absence that was previously paid as vacation, sick, or family sick?

If the qualified absence occurred within the past 90 days, resubmit the supplemental sick time on your timesheet (see instructions below) and notify your supervisor. If the qualified absence occurred more than 90 days ago, please send an email to payroll@chapman.edu for assistance.

How do I request retroactive supplemental sick for a qualified absence that I did not report and was previously unpaid, i.e., not entered on the timesheet?

If the qualified absence occurred within the past 90 days, simply submit the supplemental sick time for the applicable date(s)/time(s) on your timesheet and notify your supervisor. If the qualified absence occurred more than 90 days ago, please send an email to payroll@chapman.edu for assistance.

Instructions to resubmit a timesheet(s):

1. Locate the previously submitted timesheet/period. To delete the previous entry, press the minus sign that appears to the right and press “Submit”.

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2. You should now have a blank timesheet.

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3. Re-enter the quantity, select the “Supplemental (Supp) Sick” time reporting code, and press “Submit”. Note that the time reporting code # and exact title varies based on pay group. Some examples of the code titles are “Sick – Supplemental”, “Sick – Supplemental PT”, “Student Supp Sick”.

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If you have further questions regarding your timesheet, please contact Payroll. If you have further questions regarding eligibility, please contact our Wellness and Leaves Administrator.