Return-to-Campus Process for Staff, Faculty and Graduate/Research Students

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The vast majority of university operations continue to proceed successfully by remote work, thanks to the remarkable efforts of our entire Chapman community, and in particular the IS&T team. For most of us, this work mode will continue for now. Likewise, remote teaching and learning will likely continue for a time. However, effective immediately, faculty are deemed essential workers and can access offices and classroom for the purposes of teaching (unless also approved for additional limited research activity). In order to access campus facilities, all must follow this process to obtain permission to return to campus.

IMPORTANT NOTES:

  • Please allow 7-10 days for the approval process to be complete.
  • Faculty are not to be on campus or in offices on days they are not teaching. Access is only provided for essential teaching activity in assigned locations.
  • For staff, approval must be granted and only those deemed to have essential duties that cannot be accomplished remotely will be approved.

1. Follow your departmental process for gaining approval. When preparing this request for your department approver, please include your:

  • Full name
  • Chapman ID # and email
  • Department
  • Employment status (administrator, staff or faculty)
  • Reason for request
  • Date and time of planned visit
  • Building(s) and spaces you wish to enter

2. The department approver will submit a request to Human Resources by completing the online request form (the form allows for single requests and a spreadsheet to be uploaded for multiple requests). Final approval will come from Executive Vice President and Chief Operating Officer Harold Hewitt or Executive Vice President of Advancement Sheryl Bourgeois for staff, and Executive Vice President and Provost Glenn Pfeiffer for faculty.

3. For access to be granted, there are two mandatory processes to complete before you can access campus:

  • Complete COVID-19 training modules. All members of the Chapman community have been provided access to Canvas learning management system. You can access the COVID-19 Safety Training at canvas.chapman.edu. The training should appear in your Dashboard, or you can navigate to Courses>All Courses and look for COVID-19 Safety Training. THIS SHOULD TAKE LESS THAN 20 MINUTES TO COMPLETE.
  • All essential personnel are required to be tested for COVID-19. Chapman is offering a COVID-19 PCR at-home test through the Pixel by LabCorp. This involves a self-collection nasal swab. Please perform this at-home test two weeks PRIOR to your expected arrival on campus. To request your Pixel by LabCorp at-home test kit, go to: wellconnectplus.com. The results will be confidentially sent directly to Chapman administration to complete the processing approval. NOTE: You must complete the Pixel by LabCorp test. Test results from other entities will not be accepted, so please do not submit test results to anyone at Chapman.

4. HR, or Provost Office for faculty, will be informed of the successful completion of the two mandatory steps and will then provide the necessary access. Questions regarding this process can be directed to hroffice@chapman.edu or gunasena@chapman.edu for faculty.

Once formal approval is granted, please follow the on-campus processes below:

  1. Essential Staff Care Kit: Prior to your first day on campus, visit the Facilities Management office at 625 West Palm to pick up a kit containing face coverings and a thermometer. Currently the offices are open from 7:00 a.m. to 4:00 p.m., Monday through Friday.
  1. On-Campus Protocol: When you arrive on campus, you will need to adhere to the requirements that are covered in the training as well as outlined in the Campus Guidelines on the CU Safely Back website. Use face coverings, maintain physical distancing, practice good hand sanitation and hygiene and do not share equipment. 
  1. Daily Health Screening Procedure: Anyone planning to come to campus must also complete a simple daily COVID-19 health screening on the day they come to campus. This health assessment can be done via a short questionnaire on a phone or other smart device. You will be prompted by email to complete the short questionnaire each day. Once enrolled, you will be issued a thermometer for home use. Follow these steps:
    • Look for the health screening in your Chapman email and follow the instructions.
    • Do not come to campus until you receive a CLEAR status.
    • Contact your health provider if you receive a DENIAL status, and please continue to avoid campus.
    • Once subscribed to the daily notice, you are only required to fill it out on days you are coming to campus.

    4. Access to Facilities:

  • Once all the prerequisites have been met, Human Resources will notify IS&T for activation of any necessary key card changes.
  • If you have trouble accessing a building, please notify Public Safety.
  • Please do not let others into a building; allow Public Safety to do so.
  • Requests for non-essential campus visits are strongly discouraged. If you feel you must access a classroom, retrieve supplies essential to your remote work or urgently need personal items, the steps listed above also apply.

 

Thank you for following these protocols. Let’s stay healthy together so that we can be productive and effective through this challenging time and emerge stronger than ever.

These protocols and processes may change as needed. For updates and other university announcements related to COVID-19, please visit this site frequently.