Return-to-Campus Process for Staff and Student Employees

This post was updated on

Please review the Limited Campus Access: Emergency Requests and Essential Status Only post for the impact that the County of Orange’s return to the purple tier has had on campus access requests.

The vast majority of university operations continue to proceed successfully by remote work, thanks to the remarkable efforts of our entire Chapman community, and in particular the IS&T team. For most of us, this work mode will continue for now. Likewise, remote teaching and learning will likely continue for a time. In order to access campus facilities, all must follow this process to obtain permission to return to campus.

IMPORTANT NOTES:

  • Please allow 7-10 days for the approval process to be completed.
  • Faculty are not to be on campus or in offices on days they are not teaching. Access is only provided for essential teaching activity in assigned locations.

1. Follow your departmental process for gaining approval. The employee, graduate student, or department representative will submit the online request form requesting access. The form allows for single requests, as well as for a spreadsheet to be uploaded for multiple requests. The following information will be needed:

  • First and last name
  • Chapman ID
  • Chapman email
  • Department
  • Classification (faculty, staff, student employee)
  • Detailed reason for request to access campus
  • Date and time of planned visit(s)
  • Building(s) and spaces you need to enter
  • Staff and student employees: Your highest-level department head’s knowledge and endorsement

Staff and student employees: Your highest-level department lead will be automatically notified of the campus-access request. The request must be endorsed by the highest-level department lead before moving forward.

Final approval will come from:

  • Vice President and Chief Human Resources Officer Brian K. Powell for staff and student employees; or Executive Vice President of Advancement Sheryl Bourgeois;
  • Vice Provost for Academic Administration Dr. Lawrence (LB) Brown for faculty

2. For the request to be approved, the following two mandatory processes must be completed by the employee or student employee in question:

  • Completion of the COVID-19 training modules. All members of the Chapman community have been provided access to Canvas learning management system. You can access the COVID-19 Safety Training at chapman.edu. The training should appear in your Dashboard, or you can navigate to Courses>All Courses and look for COVID-19 Safety Training. Be sure to complete the entire course and receive the completion badge.
  • Completion of the COVID-19 PCR at-home test through the Pixel by LabCorp. Chapman has made this at-home test available (and required) for all community members prior to gaining access to campus. The test involves a self-collection nasal swab. Please perform this at-home test two weeks PRIOR to your expected arrival on campus. To request your Pixel by LabCorp at-home test kit, go to: wellconnectplus.com. You will be asked to create a new user account with Pixel using your Chapman email address. The results will be confidentially and directly sent to Chapman administration to process the approval request. You will also have access to the results via your Pixel account. NOTE: You must complete the Pixel by LabCorp test. Test results from other entities will not be accepted, so please do not submit test results to anyone at Chapman.

3. Once the above two mandatory steps have been successfully completed, and the appropriate EVP has approved the request (with the department lead’s endorsement), the Chapman member will be notified via email. They will also be informed that they will start receiving the mandatory Daily Health Screening emails starting the first day (as indicated in their request form) of their return to campus.

For the relevant staff and faculty, a request may be simultaneously submitted at this stage for their keycard to be re-activated on their (on-site) start date, if necessary.

Once formal approval is granted, please follow the on-campus processes below:

1. Completion of the mandatory Daily Health Screening. Anyone planning to come to campus must complete a simple daily COVID-19 health screening on the day they come to campus, and prior to their arrival on-site. This health assessment is a short questionnaire that can be taken on a smartphone or other smart device. You will be prompted by email to complete the short questionnaire each day. Follow these steps:

  • Look for the health screening in your Chapman email and follow the instructions. If you do not see it in your email, please check your Junk and Spam folders.
  • Do not come to campus until you receive a “CLEARED” status via email.
  • Contact your health provider if you receive a “NOT CLEARED” status, and please continue to avoid campus.
  • Once subscribed to the daily notice, you are only required to fill it out on days you are coming to campus.
  • The “CLEARED” email message from your Daily Health Screening will in effect act as your Chapman access badge, i.e., you may be required to show the message (either in email format or a printed copy of that day’s “cleared” message) by your professor, supervisor, Public Safety Officer, or as part of gaining access to certain service areas.

2. Faculty and Staff Care Kit: Prior to your first day on campus, visit the Facilities Management office at 625 West Palm to pick up a kit containing face coverings and a thermometer. Currently the offices are open from 7:00 a.m. to 4:00 p.m., Monday through Friday.

3. On-Campus Protocol: When you arrive on campus, you will need to adhere to the requirements that are covered in the training as well as outlined in the Campus Return Guidelines. Use face coverings (required at all times), maintain physical distancing, practice good hand sanitation and hygiene and do not share equipment.

4. Access to Facilities: You should have received access to the buildings indicated in your original request form.

  • If you have trouble accessing a building, please notify Public Safety and let the appropriate party (indicated below) know.
  • Please do not let others into a building; allow Public Safety to do so.
  • Requests for non-essential campus visits are strongly discouraged. If you feel you must access a classroom, retrieve supplies essential to your remote work or urgently need personal items, the steps listed above also apply.

Trouble Shooting and Questions:

  • For general questions, such as whether you should request campus access or from who you seek endorsement, please contact your supervisor and/or your department’s operations administrator.
  • For questions regarding the at-home Pixel test, please contact Student Health Services.
  • For questions regarding the Daily Health Screening, such as not receiving the email on your first day back despite having gained campus-access approval, please contact Craig Williams.
  • For staff and student employee campus access-request trouble-shooting or questions, please contact Sharon Krueger.
  • For faculty campus access-request trouble-shooting or questions, please contact Shehani Reeder.
  • For graduate and undergraduate student campus access-request trouble-shooting or questions, please contact Renée Lahey.

 

Thank you for following these protocols. Let’s stay healthy together so that we can be productive and effective through this challenging time and emerge stronger than ever.

These protocols and processes may change as needed. For updates and other university announcements related to COVID-19, please visit this site frequently.