Staff FAQs

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What should I do if someone is not practicing mask/face shield or social distancing protocols?

Please follow the published guidance in this regards.

Staff and administrators alleged to not have followed University policies regarding wearing a face covering, social distancing, or other COVID related policies may be subject to discipline as outlined in the Staff and Administrative Handbook.

How will the university respond if employees are noncompliant with mask protocols?

When the Office of Human Resources receives a complaint of employee noncompliance with university face-covering protocols, the office will contact that employee’s supervisor to discuss and review the situation in an effort to achieve compliance. Non-compliance with CU Safely Back safety protocols, including face coverings, could result in progressive discipline.

 

Does Chapman offer remote work positions?

Voluntary flexible work arrangements, which include remote work, telecommuting and alternative work schedules, are potential options for staff and administrators who are already employed by Chapman University.

 

 

Is there any scenario in which we would return to remote learning?

Given the availability of approved vaccines, diligent contact tracing and masking, we don’t currently foresee a need for remote learning.

 

 

 

Can staff take advantage of precautionary testing even if they are vaccinated or have no symptoms or known exposure?

At this time, the university is going above and beyond the recommendations of the OC Health Care Agency and offering occasional testing for concerned employees, regardless of vaccination status, known exposure or symptoms.

 

 

 

 

 

Is there a plan to manage large gatherings involving people from outside the campus community?

Events are planned on campus this semester and all visiting patrons and campus community members will be expected to follow the university’s health and safety guidelines and rules. As of August 30, 2021, masking will be required at all indoor events, and guests will be required to show their COVID-Clear status prior to admittance. For indoor events with over 1,000 attendees, Chapman University will comply with the State of California Beyond the Blueprint guidelines for “Mega Events.” When such events are planned, proof-of-vaccine or a negative test will be required.

 

 

 

 

 

 

Is there an exemption from mandatory testing requirements for those who have an approved vaccination exemption?

No. Chapman University requires all non-vaccinated faculty, staff and students to receive a negative COVID-19 test twice per week to maintain access to campus facilities at both Orange and Rinker campuses.

Read more about  twice-weekly testing policy for unvaccinated individuals.

Learn more about procedures for bi-weekly testing.

Staff and faculty seeking accommodations for medical conditions or religious beliefs should contact the Office of Human Resources to discuss options by emailing accommodations@chapman.edu.

 

 

 

 

 

 

 

 

Why are we not social distancing on campus as we did a few months ago?

Scientific evidence supports regular testing of unvaccinated people, mask requirements, contact tracing and continued vaccination of the population as effective measures against the spread of COVID-19.

 

 

 

 

 

 

What should I do if a staff member comes to work without completing the self-attestation?

Require the staff member to complete the self-attestation immediately. Encourage the staff member to set up a daily reminder, if necessary, to remember the self-attestation. Repeated failure to complete the self-attestation can result in disciplinary action.

As a supervisor, will I have access to my employees' health self-attestations, aka daily health survey?

No. Self-attestations contain personal health information that is protected. Cleared employees will receive a clearance email that can be shown to the supervisor. In the alternate, supervisors can require all on-campus employees to show their self-attestation clearance email upon arrival.

What is my obligation if an employee discloses personal medical information to me?

If you are the employee’s supervisor, advise the employee that they are not required to disclose personal medical information and offer them the opportunity to stop. Some employees do not mind sharing medical information. In all situations, treat the information in strictest confidence and do not share or repeat it with anyone. Advise the employee that you will be notifying HR, consistent with Chapman safety protocols.

Can I require staff who call out sick to disclose their medical condition to me as their supervisor?

No, you cannot require staff to disclose personal health information. If you are concerned, please contact Employee Relations for additional guidance.

What should I do if an employee informs me that they have a confirmed COVID-19 diagnosis?

If you are the employee’s supervisor, advise the employee to remain at home, or send the employee home if already on campus. All positive tests must promptly be reported to Student Health Services, so immediately notify the Contact Tracing Team at contacttracingteam@chapman.edu for additional guidance. If you are not the employee’s supervisor, immediately contact his/her supervisor for further action.

If someone calls out sick with respiratory symptoms and a fever, should I tell others who came into contact with that individual?

No. You should contact Employee Relations, who can coordinate with Student Health Services any notification and mitigation strategies for potentially exposed individuals.

What happens if an employee is sick but states they need to come to work because they do not have enough accrued time off to cover their absences?

If they have COVID symptoms, advise them that they cannot come to work. Refer them to Student Health Services for screening and support. Also advise them that you will notify Tim Frenchcampbell in Human Resources and that he will contact them directly to discuss options.

Am I responsible for providing sanitation supplies for my team?

No. Chapman Facilities Management will be distributing personal sanitization products for employee use. In addition, hand sanitizing stations will be erected across campus to promote good hygiene. Contact Facilities Management if your office needs a refill of supplies.

What type of leave are student employees eligible for if they become sick?

Student employees are eligible for supplemental sick leave. The student may require academic support if they miss classes, which they should discuss with their professor(s) and/or the Office of Dean of Students. Please refer the student to Student Health Services for screening and support.

Do I need a parking permit if I am going back to work on (either) campus?

Yes. You will need to register your car and obtain the new parking permit as detailed in the Registering for Annual Parking Permits post.